Cloud Fax for Microsoft Office 365 | CocoFax
Communication has evolved from sending ravens to send messages to emailing and other robust business communications. Despite the perennial growth and inventions in communication, there are some modes that have retained their importance.
One such mode is fax. Fax is an abbreviated term for facsimile. It is the transmission of a scanned printed material telephonically by virtue of a fax number. It is, by far, the most secured and reliable of sending business communication.
In a technologically advanced world, you do not need a fax machine to be able to fax. Online fax service or virtual fax has definitely emerged as a winner in sending and receiving faxes. In our workspace, we all tend to use Microsoft Office 365 as a reliable mode to communicate.
While Microsoft office offers every variant of catalyst required for one to perform better professionally, it also can be used for sending and receiving a fax. To understand how office 365 fax works, we must be introduced to the best online faxing solution CocoFax.
CocoFax and Microsoft Office 365
CocoFax is an online fax services provider or a virtual fax provider that provides holistic and reliable faxing solutions. This platform gets you the ease of sending and receiving fax messages without investing in a fax modem or fax machine.
This app boasts of patronage of over a million users worldwide. CocoFax acts as a transmitting channel between two different mediums, i.e. emails and telephonic mediums. The emails are digital in nature and fax machines work on analog telephonic mediums.
As a third-party app, CocoFax makes it possible to promptly send out emails in the form of faxes. Without having to invest in hefty hardware to support this service, CocoFax offers this transmitting service online through any medium with internet connectivity.
How to Use CocoFax to send Faxes through Microsoft Office 365
There are certain prerequisites you need to have in place to be able to send out faxes through Microsoft office 365. These prerequisites are as follows:
1) A device that Internet Enabled
You can use CocoFax on a laptop, desktop, or even a phone that has an active internet connection. The compatibility of the device with Microsoft Office 365 is paramount as CocoFax will be used from the email itself.
2) Microsoft Office 365
After ensuring a device compatible with Microsoft Office 365, you need to have an email account under the same. This email account will be used for sending out and receiving faxes through CocoFax.
You need to register on CocoFax to be able to use its faxing services. Even if you do not have a CocoFax account, you can opt for a 30 day trial period. This will give you an understanding of the app and the convenience it offers.
You need to obtain a fax number that will act as your fax identity. Instead of joining the beeline and applying for a fax number, you can obtain one for free from CocoFax.
Process of sending Fax from Microsoft Office 365
When you have ensured that all the above-stated prerequisites are in place, you can then initiate the process of sending out an App. The easiest way to do it is by installing CocoFax as an add-on to your Microsoft Office 365 account.
The rest of the procedures can be stated in the process stated below:
Step 1: Add the CocoFax add on to your Office 365 Word. This can be done by opening the insert option, and the option stating ‘Office Add-ins’. You can browse for CocoFax and add it. Once added, CocoFax will inherently become a part of your Word document.
Step 2: Hereafter, whenever you wish to fax any document, you need to open it in a Microsoft Word file. Once you open Word, CocoFax will appear in the Home ribbon. The choice of to-be-faxed documents can be made. Once chosen, you can click on the ‘continue’ option.
Step 3: You can now enter the recipient details, stating the country code and fax number. When entered, press ‘Continue’ again. You will then need to login to your CocoFax account and enter your requisite credentials.
Step 4: After this, a login will initiate. This will enable you to confirm that you are about to send a fax document. After reconfirming you can ‘send’ the document. In addition to sending the fax, you will also receive a very detailed log of your faxed transmission.
Process of sending Fax through Microsoft Office Outlook
We all find outlook a very reliable source of sending and receiving emails. Little do we know that it also provides the perfect platform for sending and receiving faxes? Yes, your fax number followed by @CocoFax.net acts as a valid email ID compatible with faxing.
For instance, if your fax number is 012345, your fax email ID for CocoFax would be 012345@CocoFax.net.
The fax document has to be attached in the email. All formats like .pdf, .docx, .doc, .xls, .xlsx, .png and .jpg. The subject line or body of email is irrelevant.
That’s it. Once you hit send, the document will be received in the intended fax machine. Furthermore, you will also receive a delivery notification. You can also receive fax through this mode.
All faxes received appear in your inbox as pdf files. Hence, Microsoft Office offers great alternatives for sending and receiving faxes.
CocoFax is the best faxing solution for office 365. While we do have emails to communicate, fax is still a more reliable way to send out an urgent and important message. This holds true especially when there is some crucial information to be sent out.
Emails and even outlook emails can succumb to firewalls, spam filters, and are vulnerable to hacking and cybercrimes. Therefore, office 365 fax offers the best of both worlds- the convenience of operation through email and the security of a fax message.
The increase in the usability of online fax services is evident proof that businesses prefer this secure conduct of information. A faxed document’s admissibility in multiple areas makes it more preferable. From better encryption to legal and even compliance point of view, virtual fax is the future of business communication.
CocoFax has earned the patronage of many businesses who trust this platform for hassle-free conduct of sending and receiving fax messages. It has emerged as the most cost-effective and convenient way of ensuring that all benefits of faxes are availed without paying a price for the fax machine.